New enquiry arrives
By form, email or message.
Managed workflows for UK small teams
The admin between enquiry and doneshould move without you.
Motus designs, runs and improves the workflow behind one repeated task, so it keeps moving without your team becoming the support desk for the automation.
- Kept moving
- Motus watches the route each month.
- Paused safely
- Anything unclear waits for a person.
- Easy to check
- You get a simple monthly results summary.
Motus handles the middle
The work keeps moving
- Checks the details
- Records the lead
- Sends the next step
A useful reply
With a clear next step.
Your team only steps in if something is missing, unusual or needs a decision.
The Motus approach
Not more software. One less thing to chase.
Most small teams do not need an “AI transformation”. They need the enquiry logged, the right person told and the follow-up sent without someone remembering every step.
We start there, then stay responsible for the route: monitoring it, helping with unusual cases and improving it as the business changes. This is a managed monthly service, not a build-and-disappear handover. Each route is designed with UK GDPR in mind, using only the data it needs, agreed access and clear human oversight.
Make the hidden process visible.
We trace the request, every hand-off and every place the work gets copied or delayed.
Connect only the steps worth keeping.
Forms, email, calendars, CRMs and careful AI are joined around the way your team already works.
Keep it useful after launch.
Motus monitors the route, helps with unusual cases, makes agreed adjustments and shows what happened each month.
Interactive workflow / follow the change
See the work cross from before to done.
Choose a sector, then select any row. You will see what used to depend on memory, what Motus handles in the middle and what your team gets at the end.
Recruitment
Candidate intake
Following row 1
CV waits in an inboxWatches for each applicationApplication is captured
Six jobs Motus can keep moving
Choose the problem you want off your plate.
Pick the closest problem. Motus shapes the route around your business, keeps it running and shows you what happened each month.
Takes this off your plate
Lost enquiry recovery
What is happening now
Good enquiries sit unseen, get answered late or reach the wrong person while the team is busy.
What changes
Every usable enquiry is acknowledged, routed to a named owner and recorded before it goes cold.
Capture the enquiry
Reply or request details
Route and log the outcome
- What Motus watches
- The live route, unusual enquiries and agreed monthly improvements.
- What you can check
- Enquiries received, acknowledged, routed, escalated and stopped for review.
- When a person steps in
- Missing details or unusual requests wait for a person before anything is sent.
Built once / operated continuously
One build, then a monthly operating rhythm.
You approve the route and its safety boundaries. Motus stays responsible for monitoring, support and agreed improvements through an ongoing retainer.
- 01
Find the drag
Choose one repeated admin task with a clear start, finish and owner.
- 02
Draw the truth
Map what actually happens, including the unusual cases and manual checks.
- 03
Build the route
Connect the useful steps, test real examples and make human override obvious.
- 04
Run and improve
Motus monitors the live route, helps with unusual cases and adjusts it as the business changes.
Ongoing monthly retainer
Live monitoring · help with unusual cases · small agreed adjustments · simple monthly results summary
Admin cost check
The cost of “I’ll do it later”.
See how much repeated admin is costing your team—and what one well-run workflow can give back each year.
Rough admin load
40hours each week
£37,440estimated annual cost saving
Based on the team size, admin time and hourly cost above.
Free workflow audit
Bring the process you want off your mind every month.
Tell us where the work starts, what keeps getting delayed and what “done” should look like. We will show you the smallest sensible first workflow and what ongoing management would involve.
Prefer email?info@motusai.com